To cooperate with the Rector, Rector’s Council, and Faculty in realizing the Mission and goals of the Seminary;
To provide a vehicle for collaboration among the students in spiritual and social activities beneficial to all members;
To provide a means whereby students may voice their concerns regarding the life and activity of the Seminary;
To promote a sense of unity and community among all the members of the Seminary community.
Each student registered in the ordination and/or a major degree program at Saint Vincent Seminary is thereby a member of the Saint Vincent Seminary Student Association.
The Saint Vincent Seminary Student Association is concerned primarily with spiritual and social activities involving the entire student body. In order to fulfill this function, the Student Association Officers:
officially represents students at Rector’s Council/student meetings;
organizes those activities outlined in the “Customary of Saint Vincent Seminary”;
seeks the approval of the Rector for any activity that is proposed by the Association and is not outlined in the Customary.
Student Association Officers
The Student Association Officers consists of the following duly elected members: President, Vice-President, Social Activities Coordinator, Social Concerns Coordinator, and Community Activities Coordinator.
The Rector’s Council Advisor will work closely with the Student Association Officers.
The Student Association Officers shall have the right and the duty to execute policy in accord with the purposes and functions of the Student Association.
Each officer shall be responsible for maintaining and updating records detailing the duties of his respective office. These records are to be handed on to his successor.
The Student Association Officers shall annually review and, if necessary, update the Constitution and the Customary of Saint Vincent Seminary.
The President will preside at all meetings of the general membership and the Student Association Officers.
The President will be responsible for carrying out all the provisions of the Constitution.
The President will act as the representative of the students when no other person has been so designated for a specific purpose (e.g., Academic Due Process Committee Representative).
The Seminary administration will establish the dates of Association events and schedule the events on the Official Seminary Calendar one year in advance. The fall and spring general meetings are established with the Rector at the beginning of each of the respective terms.
The President is responsible for distributing an agenda for meetings of the Student Association Officers and the general membership.
The Vice-President will assume the duties of the President in his absence.
The Vice-President will maintain an account of the finances of the Association, assist the Student Association Officers in drawing up a budget for the Association and receive and disburse funds authorized by the Student Association Officers and the Rector’s Council Advisor.
The Vice-President is responsible for maintaining the records of this Association.
The Vice-President is responsible for the recording and distributing of minutes of meetings of the Student Association Officers and of the general membership, and shall provide the Rector’s secretary with a copy of all approved minutes for the archives.
Community Activities Coordinator
The Community Activities Coordinator is responsible for assisting the Social Activities Coordinator in planning and executing those social activities which involve the membership.
The Community Activities Coordinator is responsible for planning and executing those spiritual and/or liturgical celebrations which involve the membership.
The Community Activities Coordinator will enlist help as needed from the general membership in the execution of any other community wide activities not explicitly mentioned above or in the Seminary Customary.
Social Activities Coordinator
The Coordinator of Social Activities is responsible for planning and executing those social activities which involve the membership.
The Coordinator of Social Activities will enlist help as needed from the general membership in the execution of his/her duties.
Social Concerns Coordinator
The Social Concerns Coordinator is responsible for planning and executing those activities pertaining to social concerns, including, but not limited to, the areas of poverty, Right to Life, and environment.
The Coordinator of Social Concerns Activities will enlist help as needed from the general membership in the execution of various social concerns activities.
Rector's Council Advisor
The Rector’s Council Advisor (the Vice Rector or Dean of Students) is appointed by the Seminary Rector.
The Rector’s Council Advisor will act as a liaison between the Rector’s Office and the Student Association Officers.
The Rector’s Council Advisor will advise the Student Association Officers.
The Rector’s Council Advisor does not have a voting privilege among the Student Association Officers nor at the general meetings.
Elections and Replacement of Elected Officers
The Student Association Officers are elected for a term of one year. No Student Association Officer may serve more than two consecutive terms in the same position.
At the end of the academic year, the Student Association Officers will assume responsibility for elections.
The Student Association Officers shall devise and execute a method of nomination for the Student Association Officers during the last full month of the academic year.
The Student Association Officers will contact each of the nominees to confirm their acceptance of the nomination and then compose the ballot for the election. If a student is nominated for more than one Student Association office, he must select one office for which to run. Additionally, no one student is to hold an officer post on both the Resident Forum and Student Association governments.
The election will be conducted based on the following guidelines
The election body shall be members of the Student Association.
All nominees for the Student Association Officers must have been a member of the Student Association for one full year, and agree to serve if elected.
Voting is to take place in Roderick Hall during the morning and afternoon class times. Dates and times of voting are to be posted.
Replacement of Officers
In the event the President should withdraw from the degree and/or ordination program, the Vice-President will assume the duties of the President.
In the event any other duly elected member of the Student Association Officers should withdraw from the degree and/or ordination programs, the President will appoint a replacement for the vacant position.
Any newly appointed Student Association Officers serve for the remainder of the term of office. Their appointment extends and counts as one full term of service.
Candidates for the replacement of Student Association Officers must fulfill those requirements outlined in Article VII, Section 5b.
The President and the Vice-President, or the Community Activities, Social Activities, Social Concerns Coordinators are empowered to appoint a committee to fulfill duties.
The Student Association Officers are empowered to appoint an Ad Hoc Committee for any such purpose it deems appropriate.
The Student Association Officers will meet monthly or more frequently if the President deems necessary.
The general membership of the Association will meet at least once per semester or at the request of the Student Association Officers for any necessary reason.
One quarter of the membership constitutes a quorum.
A simple majority is defined as one-half plus one (1/2 + 1) of the members who are present at the meeting if a vote is to take place.
All Student Association Officers and the Rector’s Council Advisor shall attend the Rector’s Council/Student meetings. The Rector’s Council Advisor will only attend a Student Association Officers meeting or a general membership meeting upon a request by the Student Association Officers.
The primary revenue of the Student Association consists of the annual fees paid by each student.
This fee is to be determined by the Seminary Board of Directors.
The budget of the Student Association shall be approved by the Student Association Officers and the Rector’s Council Advisor within twenty (20) days of the beginning of the academic year.
All requests for funds not specified by item in the budget shall be made by the Vice-President. Disbursement of such funds shall require the approval of the Student Association Officers and Rector’s Council Advisor.
Amendments to the Constitution cannot conflict with the Mission Statement of Saint Vincent Seminary.
The amendment process to the Constitution shall be a collaborative effort, as encouraged by the Program of Priestly Formation (2006, #270), with the Rector, the Rector’s Council Advisor and the membership of the Saint Vincent Student Association.
Proposed amendments to this Constitution shall be submitted in writing to the Vice-President for presentation to the Student Association Officers. The amendment shall then be proposed to the membership. A two-thirds majority of the voting quorum is required for adoption of an amendment.
Initial adoption of this Constitution was made by an affirmative vote of two-thirds of the Saint Vincent Seminary students registered in a major program, i.e., the degree and/or ordination program during the spring semester, 1983.
This Constitution was approved by the students on March 14, 1983. It was revised and amended in the fall semester, 1990.
Revisions and amendments to this Constitution were voted and accepted by a two-thirds vote by the membership of the Association on January 16, 1995.
The revision and the amendment process include collaboration with the Rector, the Rector’s Council Adviser and the membership of the Saint Vincent Student Association.
Revisions and amendments to this Constitution were voted and accepted by a two-thirds vote by the membership of the Association on April 7, 2011.